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Do The Right(sized) Thing

US offices underutilize roughly 35 percent of their space.* Underutilization costs companies millions in unnecessary rent and property taxes, as well as utility and maintenance costs. Modern workplaces must focus on rightsizing their real estate footprint to stay competitive, but before you can do that, you must find out exactly how your current space is being used.

Some companies have employed outdated modes of data collection. A person manually observing the space records full occupancy at 9am, 2pm and 4:30pm. This shows that employees are at their desks most of the time, confirming that your office is being used efficiently, right?

Maybe not. Without the use of analytics to collect objective data, poor management and personal agendas—instead of facts—might be making the space utilization decisions. Using workplace IoT sensors to determine space utilization might show that this same space is only half-full most of the time. This means you can make workstations smaller, open them to more employees through hotdesking or hoteling, and hire more workers. Even if your company is growing, your real estate footprint doesn’t have to grow with it.

The benefits to rightsizing your office space go beyond hard costs—employees work more efficiently and are more productive when they’re in an effective office environment. Good workplace design can also help you attract and retain talent. You may be able to move to a more desirable location, increasing brand affinity, as well as employee morale. Or, you can reconfigure your current space to be more inviting and collaborative, ultimately fostering higher productivity in your employees.

With workplace analytics provided by Tapdn, you can know how every room, every desk and every open space is being used throughout the day, thanks to the objective data provided by the platform. You’ll be empowered to make the right decisions, eliminating unnecessary space and using the space you do have efficiently.

* Source: https://www.jll.co.uk/content/dam/jll-com/documents/pdf/research/emea/uk/jll-occupancy-planning-benchmarking-report-2017.pdf